Job Title:                     Company Secretary

Duty Station:               National Office, Islamabad

Reporting to:               CEO

Human Development Foundation (HDF) was founded in 1997, with a passion to pay back to the communities they belong to and a vision to help people help themselves by a group of visionary Pakistani American doctors and philanthropists. Over two decades, our quest for positive social change remains at the forefront and we, at the foundation, work tirelessly towards human development and poverty eradication. HDF is helping its partner communities in 34 districts of Pakistan through its holistic approach and integrated program model. Social Capital Development, Education & literacy, Primary Healthcare, Livelihood & Food Security, Sustainable Environment and Partnerships are key pillars of our program.

Key Responsibilities

1.            Ensure legal and regulatory compliance and annual filling of required documents to SECP.

2.            Ensure filling and updation of all statutory forms including; Form-29 as and when required.

3.            Ensure compliance with relevant provision of the listing Regulations, Companies Ordinance and all other applicable laws, regulatory requirements and the company‘s Articles are adhered to.

4.            Ensure that business of the company is conducted in accordance with its objects as contained in its memorandum of association. 

5.            Coordinate, file application and ensure issuance of NOC from Economic Affairs Division.

6.            Coordinate, file applications and ensure HDF’s registration with Provincial Charity Commission / regulatory bodies.

7.            Deal and follow-up with FBR regulatory NPO status u/s 2(36).

8.            Responsible for leading periodic certification process with PCP.

9.            Responsible for registration and compliance of HDF schools with relevant provincial authorities.

10.         Responsible for registration and compliance of HDF community health centers with relevant provincial health regulatory authorities.

11.         Represent HDF in court of Law, and coordinate with legal and tax advisors.

12.         Review all legal and partnership agreements and advise management to protect interest of HDF.

13.         Keep record of all board meetings minutes and issue certified copies of resolution.

14.         Keep record of Board of Directors and changes in the board.

15.         Keep record of Annual General Meetings, proceedings and changes in General Body.

16.         Work in close liaison with Executive Coordinator and keep record of minutes of board meeting.

17.         Act as custodian of the important documents of the Company that include:

                                 i.    Company Seal

                                ii.    Statutory registers of the Company

18.         Meet the compliance requirements under the corporate governance code including Board charter by the Board and the company.

19.         Provide access to statutory registers of the company and the minutes of the Board Meetings, and clarification on Board related compliance issues and attend the Annual Audit Exit Meeting.

20.         Assist management in following the regulatory & compliance requirements regarding meeting of General body and Board of Directors.

Minimum Requirement

Qualification:               Law Graduate, LLB

Experience:                  Prior experience in the role of company secretary in Non- Profit Organizations. Minimum experience of 5 years in dealing with SECP, Ministry of Economic Affairs Division, FBR, Provincial not-for-profit regulatory bodies, Education & Health regulatory bodies.

Skill Set:                       

                     I.        Good analytical and numeracy skills

                   II.        Good communication/presentation skills and

                 III.        High Integrity/ethics, and the ability to meet the deadlines